Office Manager/Executive Assistant

New Yesterday

Description: At McCaffery Interests, we are builders, not only of real estate, but of relationships, communities, and experiences that stand the test of time. Our core values guide everything we do, and as the Office Manager & Executive Assistant , you’ll be a key player in ensuring those values are reflected in the way we show up every day.
This dual-role opportunity is ideal for a professional who takes pride in operational excellence, earns trust through discretion and reliability, and thrives on delivering thoughtful support. You’ll keep our office running smoothly while directly supporting the CEO and leadership team with integrity, polish, and heart.
Key Responsibilities Office Management & Workplace Hospitality Earn Trust by providing consistent, responsive, and professional support to colleagues, vendors, and guests. Take Pride in ensuring the office is a well-organized, welcoming environment that reflects the McCaffery brand and culture. Oversee daily operations of the office to maintain a clean, functional, and inviting workplace. Greet guests and clients warmly; offer hospitality including beverages and meeting preparation. Manage incoming calls, mail, packages, and outgoing deliveries with attention to detail. Monitor and replenish office and kitchen supplies; stock the refrigerator, make coffee, and support office-wide lunches or events. Maintain all office equipment and manage service contracts to ensure seamless functionality. Assist with general administrative tasks across departments when needed, helping bring people together in support of company goals. Executive Assistant Support Deliver Thoughtful Results through strong organization, clear communication, and high-level support for the CEO. Find Creative Solutions by anticipating needs and resolving issues proactively. Manage the CEO’s calendar, coordinate meetings, and book travel arrangements. Act as a liaison between the CEO and internal/external stakeholders. Support planning and logistics for board and leadership meetings, and company-wide events. Handle confidential matters with discretion and integrity. Provide follow-through on assigned projects and manage competing priorities with grace and accountability. Cross-Functional Department Support Bring People Together by collaborating across teams and ensuring aligned support. Scan and digitally file documents for the Accounting Department. Assist with project allocations and bill-backs as requested. Provide occasional administrative support to HR, Marketing, and Operations for company initiatives and culture-building activities. Core Competencies Professionalism & Discretion – Demonstrates integrity and maintains confidentiality. Customer Service & Hospitality – Creates a welcoming, solutions-oriented environment. Communication – Clear, polished, and effective in both written and verbal interactions. Organization & Prioritization – Balances multiple tasks with flexibility and accuracy. Initiative – Anticipates needs and takes action to keep things running smoothly. Problem-Solving – Resourceful in addressing challenges and proposing solutions. Team-Oriented – Collaborates well and is always ready to help others succeed. Requirements: Qualifications High school diploma or GED required; Associate’s or Bachelor’s degree preferred. 5+ years of experience in office coordination and/or executive support. Strong Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint). Experience supporting C-suite leaders or working in real estate, property management, or professional services is a plus. Work Environment & Physical Demands This role is primarily on-site and involves frequent communication with internal staff and external guests. Occasional lifting of office supplies or packages, and the ability to sit or stand for extended periods, is required. Reasonable accommodations can be made.
Why Join McCaffery? At McCaffery Interests, we earn trust through integrity, take pride in our work, find creative solutions to complex challenges, bring people together to collaborate and connect, and always strive to deliver thoughtful results . If these values resonate with you, we invite you to join a team that builds more than buildings; we build legacies.
Location:
Chicago
Salary:
$70,000 - $85,000 per year
Category:
Business

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